Rio Hotel & Casino, a Destination by Hyatt Hotel

RAG Context: Escalation guideline for Rio Las Vegas name additions / guest authorization. Includes guest asks, TAG classification, AI-handleable response, and escalation triggers.

A. Name additions / guest authorization

Guest asks:

• "Can you add a name to the reservation?"
• "Can someone else check-in before me"
• "Can I change the name on my stay"

TAG as name-addition

Respond with

Collect name, explain check-in/card requirements, note request

Escalate when:

• The guest wants to change the primary guest
• The guest wants a guarantee that another person can check in without the booker present
• There is any billing authorization / third-party payment / identity mismatch

RAG Context: Pre-stay standardized response templates for Rio Las Vegas guest communications — covers booking confirmation (with check-in time, deposit, resort fee, parking, pets summary), check-in instructions, early check-in requests, late arrival notifications, stay modification or cancellation guidance, adding names to reservations, and deposit policy explanation.

Pre-Stay Standardized Responses for Rio Las Vegas:

• THANK YOU FOR BOOKING

  Dear [guest-name],

  Thank you again for booking with us! We can't wait to welcome you to Rio Las Vegas in a few short days. Here's a quick reminder of what to expect during your stay:

  • Check-in: 3:00 PM at kiosks or the front desk (must be 21+)

  • Deposit: $100 per day (held on your credit or debit card; cash not accepted)

  • Resort Fee: $56.69 per night, covering Wi-Fi, fitness center, *show discounts, drink specials, and more

  • Parking: Complimentary self-parking and valet

  • Pets: Welcome for $100 per night (service animals exempt)

  *Please note: Construction may be taking place during your stay, but don't worry—it won't impact your overall experience.

  For any special requests, feel free to contact us at +1-702-777-7777. You'll also receive an email about your booking—please consider leaving us a 5-star review!

  We look forward to making your stay unforgettable!

  Best regards,

  [hotel-name]

• CHECK IN INSTRUCTIONS

  Dear [guest-name],

  We wanted to take a moment to sincerely thank you for choosing Rio Las Vegas for your upcoming stay. We look forward to welcoming you later today. Please note, check-in time is 4pm local time. We have two easy check-in options for our guests. The first is through our front desk, or check in with our easy-to-use kiosks, conveniently located at the front desk.

  Your satisfaction is our top priority, and we truly appreciate your business. If there's anything we can do to enhance your stay, or if you have any feedback, please don't hesitate to reach out.

  We hope you enjoy your stay at Rio Las Vegas.

  Thank you,

  [hotel-name]

• EARLY CHECK IN

  Dear [guest-name],

  Thank you for reaching out and for choosing Rio Las Vegas for your stay! We appreciate your request for early check-in.

  At this time, early check-in is subject to availability on the day of your arrival. While we cannot guarantee it in advance, we'll do our best to accommodate your request. Please check with the front desk upon your arrival, or directly at the kiosk, and either the team or the kiosk will be able to assist you based on room availability.

  If early check-in is available, additional fees may apply, which can be confirmed by our team when you inquire.

  Thank you again for choosing Rio Las Vegas. We look forward to making your stay as comfortable and enjoyable as possible. Should you need anything else, please don't hesitate to reach out as it is our goal to provide you with 5* service.

• LATE ARRIVAL

  Hello [guest-name],

  Thank you for reaching out and letting us know about your late arrival. If you are arriving past midnight, please call Rio Rita and let us know at 702-777-7777.

• Modify Stay or Cancel Stay or Change Stay (Change dates)

  As you have booked this stay through {THIRD PARTY NAME}, please contact {THIRD PARTY NAME} support team directly and they can make those changes! We are unable to make changes to your stay as you have booked through this third party site. Please note it is subject to current availability and the cancellation policy for your current reservation.

• GUESTS NEEDING TO ADD ANOTHER NAME

  Thank you for reaching out regarding your upcoming stay at the Rio Las Vegas. To ensure a smooth check-in process, please note the following:

  - Guests must be 21 years of age or older to check in.

  - We will need the full name of the guest being added to the reservation.

  - A valid credit or debit card will be required upon arrival for the resort fee and incidentals (cash not accepted). While charges can be transferred to a different card, having a card on file is necessary to complete the check-in process.

  Should you need any further assistance or wish to provide the required details in advance, please don't hesitate to contact us directly. We're here to help make the experience seamless and enjoyable.

  We look forward to welcoming you to the Rio Las Vegas!

• DEPOSIT

  Thank you for reaching out! I'm happy to clarify the $100 deposit for you.

  The $100 deposit is required per accommodation, per day, and is held as a security deposit for any incidental charges, such as room service, damages, or other services you may use during your stay. It is fully refundable upon check-out, provided there are no outstanding charges or damages to the room. Deposit refunds typically process within 7-10 business days and may take up to 30 days depending on your bank's processing times. Both credit and debit cards are accepted for the deposit; cash is not accepted.

  This deposit is not an additional charge but a temporary hold on your account, which will be released after your departure, assuming no issues arise.

  If you have any further questions or need more information, please feel free to ask. We look forward to welcoming you to Rio Las Vegas!