Section 4 — Quick Reference: LLM Decision Rules

Use this table as a fast lookup for any incoming guest message. Find the request type, confirm whether the LLM handles it or escalates, and identify the specific trigger that activates the escalation.

Request / Scenario	LLM Response	Escalation Trigger
Early Check-In	Share $60 + tax fee, explain availability	Guest confirms they want to pay — then escalate
Late Check-Out	Share fee schedule, explain availability option	Guest confirms fee + desired time — then escalate
Connecting Rooms	Explain $20/room/night fee, request names & conf #s	Guest confirms fee + provides all names & conf #s — then escalate
Upgrade / Extend Stay	Ask for best contact phone number	Guest provides phone number — then escalate
Name Addition / Alt Check-In	Collect name, explain ID/card requirements	Primary name change, billing auth, identity mismatch
Stay Modification / Cancel	Explain 3rd-party policy, direct to booking channel	3rd party cannot process; complex booking changes
Invoice / Folio / Receipt	Explain who issues folio, set timeline expectations	Itemization, billing correction, refund request
Room Issue / Housekeeping	Apologize, gather details, direct to front desk first	Front desk unresponsive; safety impact; comp requested
Maintenance Request	Acknowledge, direct to front desk / Laurel text	Front desk unresponsive; repair still needed
Noise / Safety Complaint	Acknowledge, direct to Security / front desk	Security/front desk intervention needed; unresolved
Billing Dispute / Refund	Acknowledge, collect details	Any correction, dispute, or refund — always escalate
General Complaint / Comp	Empathize, document thoroughly	Compensation requested; multiple failures; emotional guest
Post-Stay Review — Negative	Acknowledge publicly with empathy template	Safety, discrimination, viral-risk — escalate within 12h
Post-Stay Review — Positive	Respond with standard thank-you template	No escalation required

RAG Context: Pre-stay standardized response templates for Paris Las Vegas guest communications — booking confirmation, check-in instructions, early check-in (guaranteed at 11:00 AM for $60 + tax, otherwise availability-based), online/contactless check-in, pre-arrival letter, room upgrade/extension upsell (collect best phone number), late arrival, stay modification/cancellation, adding guest names to a reservation, deposit explanation, connecting-room requests ($20/room/night; confirm names and confirmation numbers), Pet Room requests ($75/night, dogs only), parking overview, third-party payment questions, and a phishing/suspicious-message advisory.

Pre-Stay Standardized Responses for Paris Las Vegas:

• THANK YOU FOR BOOKING

  Dear [guest-name],

  Thank you for booking with us! We can't wait to welcome you to Paris Las Vegas. Here's a quick reminder of what to expect during your stay:

Section 2 — General Escalation Rules

These rules apply to routine guest-service requests that arrive via message. The LLM should acknowledge professionally, provide any information it can, and escalate when the situation requires human action or decision-making.

E — Name Additions & Guest Authorization

Trigger Phrases

• "Can you add a name to my reservation?"
• "Can someone else check in before I arrive?"
• "Can I change the name on my booking?"

✓ LLM Responds Directly	⚠ Escalate to Human Concierge
Collect the additional guest's name. Explain that a valid government-issued photo ID and the card used to book are required at check-in. Note the request with full reservation details.	Guest wants to change the PRIMARY guest name. Guest wants a guarantee that another person can check in without the booker present. Any billing authorization, third-party payment, or identity mismatch.

F — Stay Modifications & Cancellations

Trigger Phrases

• "Can I change my dates?"
• "Can I extend / shorten my stay?"
• "I want to cancel — can I get a refund?"
• "Can I combine two reservations?"
• "Can I change my room type?"

Before escalating — always tell the guest: If the reservation was made through a 3rd-party booking channel (Expedia, Booking.com), the guest must contact that platform's customer service directly to modify or cancel. The LLM cannot make these changes.

✓ LLM Responds Directly	⚠ Escalate to Human Concierge
Explain the modification policy based on booking channel (the guest must contact the third party to modify). Direct guest to the appropriate channel (Expedia, Booking.com, or Caesars direct).	3rd-party booking cannot process the modification. Dates, room type, occupancy, or confirmation structure must change and the channel cannot assist. Complex booking complications requiring hotel intervention.

G — Invoice / Folio / Receipt Requests

Trigger Phrases

• "Can you send me my invoice / receipt?"
• "I need an itemized folio."
• "I haven't received my incidentals deposit back."
• "I was overcharged / there's a charge I don't recognize."

Useful information to provide before escalating: Folios are emailed automatically after checkout. Debit card holds may take several business days to release. For any billing changes or disputes, the front office team must be involved.

✓ LLM Responds Directly	⚠ Escalate to Human Concierge
Explain that folios are emailed after checkout. Note that debit card holds take several business days to release. Route guest to the appropriate team and set timeline expectations.	Guest needs an itemized folio delivered. Guest disputes a charge or requests a correction. Guest requests a refund. Business invoice format required. Incidentals hold not released after the expected timeframe.

H — Room Issues & Housekeeping

Trigger Phrases

• "My room is dirty / has a bad smell."
• "The AC / heater / TV / lights aren't working."
• "There's something broken in my room."
• "We need more towels, linens, pillows, or amenities."
• "There are bugs / the room is unacceptable."